FSU is responsible for providing the following financial services:
Services provided include:
- The processing of Creditor's Tax Invoices and payment requests
- Production and distribution of cheques
- Processing of staff expense claims
- Acquitting for cash advances
- Arranging for overseas payments
- Ensuring that adequate documentation is presented for payment, thereby securing the available GST credit
- Liaising with creditors regarding payment queries
- For safety and security reasons, UTS has a policy of minimising cash payments and the use of petty cash. Staff are advised to use alternative payment methods.
Contact the Accounts Payable staff for more information or access the online Accounts Payable forms.
Please click UTS iExpenses Procedures (Credit Card and Cash Expenses) to access the UTS iExpenses Procedures.
Click to veiw the Credit Card Policy
For safety and security reasons, UTS has a policy of minimising cash collections. Staff are requested to consider and where possible, implement alternatives to cash collections.
Services provided include:
- Data entry and processing of Debtor tax invoices
- Processing and distribution of monthly Debtor statements
- Collection and processing of outstanding debts
- Preparation of Tax Invoices
- Banking
Contact the Accounts Receivable staff for more information or access the online Accounts Receivable forms.
Services provided include:
- Preparation and submission of the university's Annual Statutory Accounts
- Reconciliation of General Ledger accounts
- Liaising with external and internal auditors
- Provide assistance to university staff on accounting issues
Contact the Financial Accounting staff for more information or Access the online Financial Accounting forms.
Services provided include:
- Corporate and Private travel insurance.
- Public Liability and Personal Accident cover which includes:
- Insurance for voluntary work experience
- Site visits, and
- Visitors to UTS
- Motor Vehicle accident insurance for Executive Remuneration Scheme cars.
- Combined property insurance which includes:
- General property loss, eg office equipment, theft etc
- Property damage, eg fire, short circuit etc
- Professional Indemnity cover
- Medical Malpractice cover
Contact the Insurance staff for more information or access the online Insurance forms.
Services provided include:
- Resolving Accounting & Reporting Issues
- Preparation and administration of the university's operating budget
- Budget assistance and advice to faculties and management units
- Preparation and processing of journal entries
- Budget reporting, and
- Budget policy and procedures
Contact the Management Accounting staff for more information or access the online Management Accounting forms. A more detailed staff list with faculty-specific contacts is also available.
Services provided include:
- Processing payroll payments to all staff
- Processing of employee salary packaging & disbursement of the deductions
- Processing and maintenance of leave entitlements
- Preparation and issue of Payment Summaries
- Disbursement of pays to Banks, Health Funds, Unions etc
- Provide information to statutory authorities eg Centrelink and ATO
Contact the Payroll staff for more information or access the online Payroll forms. A more detailed staff list with Payroll Faculty Specific Contacts is also available.
For a copy of the Petty Cash Procedures or to access the online Petty Cash forms.
Services provided include:
- Preparation and issue of purchase orders,
- Management of preferred supplier arrangements, ie Corporate Express and Manton Customs,
- Advice on purchasing/tender requirements, and
- Purchasing policy and procedures.
- For safety and security reason, UTS has a policy of minimising cash payments and the use of petty cash. Staff are advised to use alternative payment methods.
Contact the Purchasing staff for more information or access the online Purchasing forms.
Services provided include:
- Creation and maintainance of UTS employee records on UniSuper Administration system
- Liaising with staff on general superannuation matters
- Preparation and reconciliation of contributions to all Superannuation funds
Contact the Superannuation staff for more information or view some useful Superannuation links.
Services provided include advice on and compliance of:
- Goods & Services Tax (GST)
- Fringe Benefits Tax (FBT)
- Income Tax
- Payroll Tax
- Withholding Taxes
Contact the Taxation staff for more information or view some useful Tax Forms and links.
Services provided include:
- Student Fee Administration, and
- Investments and Cash Management
Contact the Treasury staff for more information or access the online Treasury forms.
Alternatives to Cash
For safety and security reasons, the University has a policy of minimising the use of cash, either in the form of cash collections or purchasing goods using petty cash. Listed below are some alternatives to cash which must be adopted wherever possible.
- The issue of low limit credit cards to identified staff who regularly purchase low value items.
- Consistent use of cab-charge dockets throughout UTS.
- Increased use of the Corporate Express account for the full range of items available.
- Allowing approved staff to purchase items from UTS Union and other suppliers on account, for example milk and other catering items.
- Where items must be purchased using cash, funds may be reimbursed directly back to the staff member via EFT. This procedure will take place through the Oracle i-expanses module as staff come on line.
- Revenue procedures designed to encourage non-cash methods of payment, such as credit card payments.
- Students requested to pay via B-Pay and Locked Box.
- Installation of EFTPOS machines where feasible.
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